Dominion of the Unconquered Sun

Leadership positions: (These positions do not automatically have voting rights.) All these people must be voted on by the active Dominion members yearly, except Meeting Chair and Event Coordinator. This vote will be held once a year, usually the 1^St week of August. Newly elected people will take their position the week following the Dominion vote, usually the 2^nd week of August. To be considered for one of these positions candidates must have and maintain active status.

1. Administrator

a. Known as Regent (Since Aster and Mystic Stepped Down)

b. Must be a Knight, Lady of the Court, or Master of the Court

c. In charge of Inter-Realm Relations

d. Handles Off-field Problems until Council meeting can be held

2. Assistant Administrator

a. Known as Stewart (Since Aster and Mystic Stepped Down)

b. Must be a Squire, Lady in Waiting, Courtier or above.

c. Back up for the Administrator

d. Handles Problems within the Dominion

3. Record Keeper

a. Must be Page or above

b. Keep Attendance Records

c. Keeps Current Waivers

d. Keeps records of council meetings

4. Treasurer

a. Keeps track of Dominion’s Finances

b. Gives quarterly reports to Council (given in January, April, July & October)

5. Head Herald

a. Make sure Battles are run safely and efficiently

b. Handles On field problems until Council meeting can be held

c. Signing up Nobility to run battles

d. Make sure we have enough people to run battle

e. Make sure Dag stuff gets to battle.

f. Run Heralding Classes

g. Quarterly Rules review

h. Give a reminder to those running battle the week before they run

6. Meeting Chair

a. Must be an active non-voting Page or above

b. Make sure Council meetings are run efficiently

c. Change or cancel council meetings as needed

d. Setting time and place for Council meetings

e. Chair can appoint an alternate if they are unable to be at the meeting, alternate must also be an active Dominion non-voting Page or above.

7. Event Coordinator

a. Appointed for each Event by Dominion Council

b. Must be Page rank or above

c. Responsible for the Event Coordination

d. Assign coordinators for individual tasks to make the event run smoothly, taking volunteers, inside and outside of Dominion, then appointing coordinators for the council approval

e. All Financial obligations must meet council approval

f. Any deviations from the normal event structure must meet council approval

Dominion Nobility

All Dominion Knights, Ladies of the Court, and Masters of the Court will make Nobility decisions. When voting on promotions or possible demotions all Knights, Ladies of the Court, and Masters of the Court will have a vote. Dominion Knights, Ladies of the Court, and Masters of the Court do not have to be active to have a vote.

Dominion Council Meetings

1. The Council meets once a month after battle on the 2^nd week of each month

2. Meetings will be ran by Meeting Chair

3. Those who should attend Council Meetings include: Knights, Ladies of the Court, Master of the Court, Squires, Ladies-in-Waiting, Courtier, and Pages and Dominion Representatives.

4. Anyone else interested may also attend.

5. Meetings will last no longer then 2 hours.

6. 1^st Fifteen minutes will be Town Hall where any non-council member can bring a concern to the council. The 2^nd Fifteen minutes will be setting an agenda for the rest of the night. Leaving one hour and thirty minutes for the meeting.

Dominion Council Voting Rights

Knights, Ladies of the Court, or Masters of the Court are all eligible to get voting rights. To get voting rights they will need to put there name on the yearly ballot for a vote of confidence. In July, each Dominion Knight, Lady of the Court, or Master of the Court, must choose if they would like to go on the August ballot to get voting rights for the next year or to take the year off from voting. These names will be placed on Dominions yearly ballot for a vote of confidence. Changes will not be made mid-year. If they are not on the ballot they will not be able to vote until the next voting cycle. Newly made Knights, Ladies of the Court, or Masters of the Court will have to wait for the next voting cycle to get their vote of confidence before they can vote.

In addition there will be up to 4 Dominion candidates given voting rights. Any Active Dominion Member can come to the council meeting in July and request to be one of the candidates. Their names will be placed on the Dominion Yearly ballot. The 4 candidates with the highest number of votes, and pass a vote of confidence, will be Dominion Council members for the next year. Each council member must also maintain or regain Dominion active status to be able to vote. If a council member looses their active statuce and not eligible to vote no replacement accepted. If there are four or less candidates the vote will be a vote of confidence.

Each person must receive at least a 51% vote of confidence to get voting rights for the next year. Each person must also maintain or regain Dominion active status to be able to vote. If a council member loses their active status and not eligible to vote, no replacement accepted.

Voting Procedures

Votes will be held the 1^st Sunday of August from 2:00 P.M. to 3:30 P.M.
There must be at least 2 vote counters, and an alternate, pre-approved by the Dominion Council. Vote counters must not be from the same unit and also must not be on the ballot.
Votes of confidence will be calculated individually so anyone abstaining votes will not affect the outcome.
No absentee voting, except when approved by council or under exceptional circumstances determined by the Vote counters. When these cases occur individuals must contact vote counters directly.
If there are 5 or more Candidates requesting to be on the council, Each Active Dominion Member will be able to vote for 4 people. If there are 4 or less the vote will change to a vote of confidence.
With a vote of confidence the person must have at least a 51% confidence vote.
In case of a tie. There will be a revote the same day for the tied position only.